Bring the practical information
An existing plan, approximate area, location and a few photographs provide a helpful starting point. If dimensions are unverified, mark them as approximate rather than treating them as a measured survey.
Describe what is not working
Explain the everyday problems: a crowded entrance, too little storage, glare at a desk or rooms that do not connect. These observations can be more useful than a collection of aspirational images alone.
Talk openly about priorities
Discuss your investment range, timing and what must be included. Distinguish essentials from preferences. A designer can help test the brief, but cannot make sound recommendations from hidden constraints.
Agree what happens next
Before the meeting ends, clarify the proposed scope, deliverables, responsibilities and next decision. Ask what is excluded and which specialist consultants may be needed.
